NY7s Volunteer Roles
This page is for club members who will be working at the NY7s tournament. Your volunteer time is invaluable; thanks for doing everything For The Club!
You should have received an email and group chat from your team or the club asking you to sign up for the roles below. Please be sure to volunteer for *every role* you could be available for. We'll distribute the work fairly to everyone, but need to know every spot you could possibly do.
You'll have a volunteer coordinator you need to check in AND out with to get credit for your work; the credit is what gets your team paid!
Your 2024 volunteer coordinator is Chad Hansen.
Contact at ny7s-volunteer@newyorkrugby.com.
Sign up to help here.
Role Descriptions
Wednesday
Packet stuffing
Context: When teams arrive on Saturday, they'll be given packets that contain info sheets, wristbands, etc..
Your job: This will be sitting at a bar with your teammates filling folders with various printouts, wristbands, and give-aways.
Time commitment: About 2 hours on Wednesday evening.
Leader: Karl Gourge/Kara Kalinowski
Friday
Friday Field Setup
Context: This tournament takes 12-15 fields to run. They aren't all setup properly for rugby, so Friday afternoon we'll do most of the work needed to set up the fields so they're ready to go Saturday morning.
Your job: Meet up at Randall's on Friday afternoon. You and the others will put tape/chalk down on the various fields where necessary to create rugby lines. You'll also tape posts to soccer goals to creating kicking posts.
Time commitment: This is ~3 hours on Friday afternoon.
Leader: Rick Damso
Welcome Party Host
Context: We invite incoming teams to stop by a sponsorbar on Friday so they can meet-and-greet.
Your job: Sit in front of the sponsor bar (Judy Z's, west village) for a 2 hour shift, handing out wrist-bands for tournament attendees. Have a beer, meet all the ruggers!
Time commitment: 2 hours between noon and 12am on Friday
Leader: Karl Gourge/Kara Kalinowski
Saturday
Field Captain
Context: We need a staff person at each field in use on Saturday to report scores and keep things running smoothly at that field.
Your job: Before games start, locate the teams and referees nearby and make sure they do their coin flip before the current game ends. When games end, report the scores via radio/whatsapp to the score tent. If teams have questions, answer them or direct them to tournament control. This is a critical role for the tournament, and you get to watch the most rugby and be the biggest part of the tournament. Finally, break down your field when the last game wraps up.
Time commitment: 7am - 4pm. (Some will leave earlier)
Leader: Chad Hansen
Parking Guide
Context: Many teams drive to Randall's and expect to be able to park. We want to tell them where to go, and let them know when areas are full.
Your job: Be aware of the parking locations and hold a sign that tells attendees where they can park. As spots fill up, move on to other locations so you can tell them what's left. Answer directions questions.
Time commitment: 7am-11am.
Leader: Chad Hansen
Runner
Context: Most of the jobs to run the tournament are pre-planned, but random things come up, so we need people who can stay with the leaders and run random tasks.
Your job: Hang out near tournament control and do what's needed. Involves walking around Randall's. Easy to watch a bunch of rugby and see how a lot of it works.
Time commitment: 7am-4pm, and involves walking around Randall's.
Leader: Rick Damaso
Saturday Field Setup
Context: Most of the field setup is done on Friday, but a few things must be done in the morning to get the fields ready.
Your job: We have to install post pads and deliver some equipment early Saturday morning. You'll have to walk around Randall's a bit, and drive around in the Ops van.
Time commitment: 6:30am-8am
Leader: Rick Damaso
Registration Tent
Context: Teams show up to play Saturday morning, and need to go to the registration tent to receive their packets and mark their readiness to play.
Your job: Hang out in the registration tent, greet the teams, and give them pre-arranged packets and goods.
Time commitment: 7am-12pm
Leader: Karl Gourge/Kara Kalinowski
Scoring Tent
Context: As the field captains report scores, the score tent needs to record results and update brackets so we know which teams are playing in which elimination games.
Your job: Hang out in the scoring tent and record results you get over the radio/whatsapp. Work with the senior score leaders to update results and help teams with questions.
Time commitment: 8am-3pm
Leader: Maggie Olney
Saturday Field Breakdown
Context: As the day winds down, we need to clean the fields up and return all the equipment after the final games finish.
Your job: Pull up tape, collect post pads and goal posts, and return them to the container with the Ops Van at the end of the day.
Time commitment: 4pm-5pm
Leader: Rick Damaso
